Application and pre-departure procedures

Application and pre-departure proceduresの風景

Short-term overseas study programs

Overseas Language Training, Field Work, Internships, International Student Exchange / Workshops

All short-term overseas study programs operated by KUASU are offered to students on an application-only basis, not on a proposal basis like the ERASMUS program. Some application-only programs are offered for credit (including some in which the host university awards credit and issues a completion certificate), and others are excluded from the credit system.

If you wish to participate in a short-term overseas study program, please refer to the overseas study program schedule for details on eligibility requirements and calls for applications. When questions are raised regarding the rules for approval of credit, you should also consult the administrative office (academic affairs division) of the faculty/division in which you are enrolled.

Flowchart of application and pre-departure procedures

Application procedures
Please prepare and submit the following documents required for application:


  1. Application Form
    Form 1-1: For-credit programs
    Form 1-2: Not-for-credit programs
  2. Certification of language proficiency
    • Submit a copy of a score report from a language proficiency test. If no such test is offered in the applicable language, submit a Certificate of Language Proficiency (Form 3) completed by a faculty member.
    • If you are applying for an English-medium program where no minimum proficiency level is specified and your score is equal to or lower than 68 on the TOEFL® iBT or IELTS 5.5, you must submit a Certificate of Language Proficiency (Form 3) completed by a faculty member to establish that your proficiency level will not impede your capacity to participate in the program. If your score is equal to or lower than 41 on the TOEFL® iBT, in principle you are ineligible to apply.
    • If you are unable to provide a proficiency test score report in the applicable language by the application deadline, you may substitute a Certificate of Language Proficiency (Form 3) completed by a faculty member, but you will still be required to submit a copy of the score report before departure on the program.
  3. Statement of reasons for applying
    (free format; approx. one A4 page)

* If the program offers a subsidy for travel and/or on-ground costs, flights, accommodation and other arrangements must be made through the university. No refunds will be provided for tickets and other costs already incurred by applicants.
The personal information you provide in your application may be shared with travel agents and other third parties for the purpose of making the necessary arrangements.

Selection (determination of successful and unsuccessful applications)

Notification of selection outcomes

Procedures for selected applicants (pre-departure procedures)
  • Attend pre-departure orientations
    Applicants selected for the program must attend orientation sessions operated by the responsible administrative offices (see the list below) to gain information on procedures and important advice. You will be notified of the dates, times and venues of these sessions after you have been selected. Please be sure to attend.
  • Submit required documents
     Please submit all of the following items (a through c) to the responsible office at least three weeks before your departure date.
    1. Participant’s Pledge (signature of your guarantor is required)
    2. Copy of overseas designated travel insurance policy. 
      Each participant is responsible for taking out the travel insurance on their own.  
    3. Copy of the photo page of your passport

*Travel itinerary details will also be confirmed for some programs.


Download application forms here
Form 1-1: Short-term Program Application (For-Credit Programs)
Form 1-2: Short-term Program Application (Not-For-Credit Programs)
Form 3: Certificate of Language Proficiency
Form 5: Pledge

Overseas Travel Information
The Overseas Travel page on the Ministry of Foreign Affairs website contains country- and region-specific information for travelers (including information on hotspot and threats to safety, basic data on safety measures, overview of terrorism, and addresses of consular outposts).
Please be sure to check the information relevant to your destination and make the necessary preparations. only)

Responsible administrative offices: Inquiries and document submission
Each office is responsible for different programs. Please check the overseas study programs schedule for details.
* Documents requiring signatures should be handed to office staff in person or sent by postal mail.

(a) Programs coordinated by the Asian Studies Unit Office
Asian Studies Unit Office, Graduate School of Letters, Kyoto University
1st  floor, Faculty of Arts Bldg., Yoshida Campus
Yoshida-honmachi, Sakyo-ku, Kyoto, 606-8501 Japan 
Telephone: +81-(0)75-753-2734, 2805 / Fax: +81-(0)75-753-2796
E-mail:* (Please change * to @ when you mail.)

(b) Programs coordinated by the Asian Studies Unit Economics Branch Office
International Affairs Office, Graduate School of Economics, Kyoto University
2nd floor, Faculty of Law and Economics East Bldg., Yoshida Campus
Yoshida-honmachi, Sakyo-ku, Kyoto, 606-8501 Japan 
Telephone: +81-(0)75-753-3476 / Fax: +81-(0)75-753-3476
E-mail:* (Please change * to @ when you mail.)

(c) Programs coordinated by the International Center
International Education and Student Mobility Division
Education Promotion and Student Support Department, Kyoto University
Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501 Japan
Telephone: +81-75-753-2488, 2488 / Fax: +81-75-753-2562
E-mail:* (Please change * to @ when you mail.)