ERASMUS Programs (medium- and long- term overseas study programs)

ERASMUS Programs (medium- and long- term overseas study programs)の風景

ERASMUS Programs closed to  new applications for the 2015 school year

There are two types of ERASMUS programs: an “application-only” type in which students apply for a program designed by a program coordinator (faculty member), and a “proposal-basis” type in which students use their own ideas to plan a program which is then approved and subsidized.

●Applying for the application-only program:

Please refer to the overseas study program schedule for details on eligibility requirements and call for applications.

Overseas Study Program Schedule: ERASMUS Program (application-only type)

●Applying for proposal-basis program:

The application process for the Academic Year 2013 ERASMUS (Proposal-basis) Program will be conducted as follows:

  Application deadline: Friday June 28, 2013

  [Click here for ERASMUS (Proposal-basis) Program Application Guidelines]

*What is ERASMUS?
ERASMUS stands for European Community Action Scheme for the Mobility of University Students. The scheme was designed as part of the plans for human resource development and cross-border mobility in the field of science and technology among the member countries of the European Community (now the European Union – EU). Through the ongoing development of Inter-University Co-operation Programmes (ICPs) under inter-university partnership agreements and other arrangements, ERASMUS seeks to build a “European University Network” and raise the mobility of students within the EU zone. [Source: Ministry of Education, Culture, Sports, Science and Technology website]

With a view to advancing the ERASMUS concept in Asia, the Asian Studies Unit operates ERASMUS-style overseas study programs which promote the mobility of faculty and students (both outbound and inbound) and the transferability of course credits. The ERASMUS Overseas Study Program promotes the outbound mobility of students. Participants are an important element of ERASMUS-style activity in Asia and are expected to contribute to the development of global inter-university networks centered on the Asian region.

Flowchart of application and pre-departure procedures

Before applying
Obtain permission to apply for the program in writing (e-mail is acceptable) from a supervisor (faculty member) at KU and a supervisor at the host institution.

Application procedures
Please prepare and submit the following documents (a) through (c).
Documents required for application:


  1. Application Form (Form 1-3)
  2. Certification of language proficiency
    • Submit a copy of a score report from a language proficiency test. If no such test is offered in the applicable language, submit a Certificate of Language Proficiency (Form 3) completed by a faculty member.
    • If you are applying for an English-medium program and your score is equal to or lower than 79 on the TOEFL® iBT or IELTS 6–6.5, you must submit a Certificate of Language Proficiency (Form 3) completed by a faculty member to establish that your proficiency level will not impede your capacity to participate in the program.
    • If you are unable to provide a proficiency test score report in the applicable language by the application deadline, you may substitute a Certificate of Language Proficiency (Form 3) completed by a faculty member, but you will still be required to submit a copy of the score report before departure on the program.
  3. Statement of reasons for applying

    (free format; approx. one A4 page)


    If applying for a proposal-basis program, you must also submit the following documents (d) and (e).

  4. Program Proposal (Form 4)
  5. Written permission from a faculty member in the host (destination) institution (e-mail is acceptable)
  • If the program offers a subsidy for travel and/or on-ground costs, flights, accommodation and other arrangements must be made through the university. No refunds will be provided for tickets and other costs already incurred by applicants. The personal information you provide in your application may be shared with travel agents and other third parties for the purpose of making the necessary arrangements.
  • Approved program dates and activity schedules must not be altered without the permission of the Asian Studies Unit. You (the applicant) are responsible for meeting all cancellation and administrative fees related to travel and other expenses.

Selection (determination of successful and unsuccessful applications)

Notification of selection outcomes

Procedures for selected applicants (pre-departure procedures)
  • Attend pre-departure orientations
    Applicants selected for the program must attend orientation sessions operated by the responsible administrative offices (see the list below) to gain information on procedures and important advice. You will be notified of the dates, times and venues of these sessions after you have been selected. Please be sure to attend.
  • Submit required documents
    Please submit all of the following items to the responsible office at least three weeks before your departure date.


    1. Participant’s Pledge (form to be provided after selection; signature of your guarantor is required)
    2. Copy of overseas travel insurance policy
      Each participant is responsible for taking out travel insurance on their own.
    3. Copy of the photo page of your passport
    4. Travel itinerary

      If you are eligible to receive a scholarship payment from JASSO: you must also submit the following items (e through g)

    5. Copy of tax withholding statement or tax return (forms 1 and 2) for your household (if an undergraduate student) or yourself and your spouse (if a graduate students)
    6. Academic transcript
    7. Copy of bank passbook page showing the details of the bank account to which you wish the scholarship to be paid


Overseas Travel Information
The Overseas Travel page on the Ministry of Foreign Affairs website contains country- and region-specific information for travelers (including information on hotspot and threats to safety, basic data on safety measures, overview of terrorism, and addresses of consular outposts).
Please be sure to check the information relevant to your destination and make the necessary preparations. (Japanese only)

Responsible administrative office: Inquiries and document submission
* Documents requiring signatures should be handed to office staff in person or sent by postal mail.

Asian Studies Unit Office
Asian Studies Unit Office, Graduate School of Letters, Kyoto University
1st  floor, Faculty of Arts Bldg., Yoshida Campus
Yoshida-honmachi, Sakyo-ku, Kyoto, 606-8501 Japan 
Telephone: +81-(0)75-753-2734, 2805 / Fax: +81-(0)75-753-2772

Download application forms here
Form1-3: ERASMUS Program Application (for both application-only and proposal-basis programs)
Form 4: Program Proposal
Form 3: Certificate of Language Proficiency