Application and pre-departure procedures

Application and pre-departure proceduresの風景

Short-term overseas study programs

Overseas Language Training, Field Work, Internships, International Student Exchange / Workshops

 
All short-term overseas study programs operated by KUASU are offered to students on an application-only basis, not on a proposal basis like the ERASMUS program. Some application-only programs are offered for credit (including some in which the host university awards credit and issues a completion certificate), and others are excluded from the credit system.

If you wish to participate in a short-term overseas study program, please refer to the overseas study program schedule for details on eligibility requirements and calls for applications. When questions are raised regarding the rules for approval of credit, you should also consult the administrative office (academic affairs division) of the faculty/division in which you are enrolled.

Flowchart of application and pre-departure procedures

Application procedures

Please prepare and submit the documents required for application.

Application procedures vary depending on the program. Please check the instructions from the relevant office before preparing your application.

* If the program offers a subsidy for travel and/or on-ground costs, flights, accommodation and other arrangements must be made through the university. No refunds will be provided for tickets and other costs already incurred by applicants.
The personal information you provide in your application may be shared with travel agents and other third parties for the purpose of making the necessary arrangements. *The approved oversea program and activity plan cannot be changed without the permission of the unit. In the cases where cancellation fees or charges related to travel and accommodation expenses are incurred, the full amount is to be paid by the applicant.

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Selection (determination of successful and unsuccessful applications)

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Notification of selection outcomes

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Procedures for selected applicants (pre-departure procedures)
  • Attend pre-departure orientations
    Applicants selected for the program must attend orientation sessions operated by the responsible administrative offices (see the list below) to gain information on procedures and important advice. You will be notified of the dates, times and venues of these sessions after you have been selected. Please be sure to attend.
  • Submit required documents
    Please follow the instructions of the relevant office and submit the necessary documents before traveling abroad.

*Travel itinerary details will also be confirmed for some programs.

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Departure

Overseas Travel Information
The Overseas Travel page on the Ministry of Foreign Affairs website contains country- and region-specific information for travelers (including information on hotspot and threats to safety, basic data on safety measures, overview of terrorism, and addresses of consular outposts).
Please be sure to check the information relevant to your destination and make the necessary preparations.
http://www.anzen.mofa.go.jp/(Japanese only)

Responsible administrative offices: Inquiries and document submission
Each office is responsible for different programs. Please check the overseas study programs schedule for details.
* Documents requiring signatures should be handed to office staff in person or sent by postal mail.

(a) Programs coordinated by the Asian Studies Unit Office
Asian Studies Unit Office, Graduate School of Letters, Kyoto University
1st  floor, Faculty of Arts Bldg., Yoshida Campus
Yoshida-honmachi, Sakyo-ku, Kyoto, 606-8501 Japan　
Telephone: +81-(0)75-753-2734, 2805 / Fax: +81-(0)75-753-2796
E-mail: asean6.office*bun.kyoto-u.ac.jp (Please change * to @ when you mail.)

(b) Programs coordinated by the Asian Studies Unit Economics Branch Office
International Affairs Office, Graduate School of Economics, Kyoto University
2nd floor, Faculty of Law and Economics East Bldg., Yoshida Campus
Yoshida-honmachi, Sakyo-ku, Kyoto, 606-8501 Japan　
Telephone: +81-(0)75-753-3476 / Fax: +81-(0)75-753-3476
E-mail: asean6.office*econ.kyoto-u.ac.jp (Please change * to @ when you mail.)

(c) Programs coordinated by the International Center
International Education and Student Mobility Division
Education Promotion and Student Support Department, Kyoto University
Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501 Japan
Telephone: +81-75-753-2488, 2488 / Fax: +81-75-753-2562
E-mail: ryuga-east.asia*mail2.adm.kyoto-u.ac.jp (Please change * to @ when you mail.)